Office 365 document management

MyDocSafe for Outlook

Installing MyDocSafe for Outlook add-in adds a MyDocSafe button to the mail compose window in Microsoft Outlook. This add-in also works with Office 365 (if you install Microsoft Outlook onto your computer).

The button will appear above or next to the traditional “Send” button, and allows the user to:

  1. Send documents for approval directly from Outlook

  2. Publish documents in a user portal.

  3. Send encrypted emails

  4. Invite a user to an existing portal

MyDocSafe for Outlook software includes the following sending options:
encryption, electronic signature & contracting, large file transfer, PDF conversion, authentication, metadata cleaning, and more.

Select your system:

Our Microsoft Marketplace listing is here.

Note that our plugin will NOT work with New Outlook for Windows.  Please use the web version of the plugin instead.  Also, remember that the plugin will only work with Microsoft powered email (so gmail addresses will not work with the plugin).

Installation instructions

1. Determine your Outlook bit version:

  1. Outlook 2013/2016: File > Office Account > About Outlook (listed at the end of the first line on the pop-up)

  2. Outlook 2010: File > Help (listed on the first line below, “About Outlook”)

2. Download and run the correct version of the plugin using one of the buttons below:

  1. Close Outlook

  2. Download the correct plugin and double click on its main folder

  3. Run Setup.exe

Download 32 bit
Download 64 bit

MyDocSafe Outlook plugin installation wizard 1

MyDocSafe Outlook plugin installation wizard 2

3. Connect the plugin with your MyDocSafe account

  1. Open Outlook

  2. Click ‘New Email’

  3. Compose an email with an attachment

  4. Click MyDocSafe logo.  A new window will open asking you to provide login information to MyDocSafe.  Follow the instructions.  When you see ‘0Auth2 access is granted’ message the connection is established and you can close the browser window.

4. Tell us in which portal group you want MyDocSafe to publish documents and file signed documents

  1. Open MyDocSafe -> Company Settings -> Integrations -> Outlook -> choose a Portal Group and default folders (if you do not have any, you should first create a Portal Group and Default Folders).

  2. Click ‘Save’

MyDocSafe Outlook plugin installation wizard 3

Final notes

  1. Ignore the ‘Access Token’ field – it is not required for Microsoft Outlook

New Installation

MyDocSafe Outlook plugin installation wizard 4

You may also find the plugin icon in Tools:

MyDocSafe Outlook plugin installation wizard 5

  1. Click on the ‘Get Add-ins” button. If you can’t see that button that is probably because you are not using a corporate email account with your Outlook.  You need to link your Outlook to a corporate email account first.

MyDocSafe Outlook plugin installation wizard 6

2. Go to “My add-ins”, then Custom add-ins and Add an addin from File.   Use the file of the plugin downloaded from our website.

(if Add an addin from URL is enabled, use these instructions:

MyDocSafe Outlook plugin installation wizard 7

Enter the following URL in the dialogue box and click ‘ok’: https://mydocsafe.com/Outlook/WebAddIn/Publish/mydocsafe-outlook-web-add-in.xml )

MyDocSafe Outlook plugin installation wizard 8

3. Install the plugin

MyDocSafe Outlook plugin installation wizard 9

4. Generate the Access token and save it in the plugin.  To generate the token login to MyDocSafe, go to Company Settings -> Integrations -> Outlook and click on ‘Generate Token’.  Copy the token.  Then paste it in the ‘Access Token’ field in the Outlook plugin and click save.

MyDocSafe Outlook plugin installation wizard 10MyDocSafe Outlook plugin installation wizard 11

New Installation

  1. Login to Outlook through one of the browsers we support (Chrome, Firefox, Safari, the latest Edge)

MyDocSafe outlook add-in 1

2. Click on “+ New Message” button and then press “…” button which you will find below the message box. Then select “Get Add-ins”:

MyDocSafe outlook add-in 2

If ‘add from URL’ is not available, use ‘add from file’ instead using the plugin file downloaded from our website.

MyDocSafe outlook add-in 3

3. Enter the following URL in the dialogue box and click ‘ok’: https://mydocsafe.com/Outlook/WebAddIn/Publish/mydocsafe-outlook-web-add-in.xml

MyDocSafe outlook add-in 4

4. Install the plugin

MyDocSafe outlook add-in 5

5. To find MyDocSafe in your Outlook, click on “+ New Message” button, then press the “…” icon below the message box.  You will see MyDocSafe as one of the options.

MyDocSafe outlook add-in 6

6. Generate the Access token and save it in the plugin.  To generate the token login to MyDocSafe, go to Company Settings -> Integrations -> Outlook and click on ‘Generate Token’.  Copy the token.  Then paste it in the ‘Access Token’ field in the Outlook plugin and click save.

MyDocSafe outlook add-in 7MyDocSafe outlook add-in 8

 

You are almost done.  From now on Microsoft will remember that you installed MyDocSafe plugin installed for your account.  You can now proceed to install a mobile version of Outlook (the plugin should appear there too).

New installation instructions

1. Determine your Outlook bit version:

  1. Outlook 2013/2016: File > Office Account > About Outlook (listed at the end of the first line on the pop-up)

  2. Outlook 2010: File > Help (listed on the first line below, “About Outlook”)

2. Download and run the correct version of the plugin using one of the buttons below:

  1. Close Outlook

  2. Download the correct plugin and double-click on its main folder

  3. Run Setup.exe

Download 32 bit
Download 64 bit

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3. Connect the plugin with your MyDocSafe account

  1. Open Outlook

  2. Click ‘New Email’

  3. Compose an email with an attachment

  4. Click MyDocSafe logo.  A new window will open asking you to provide login information to MyDocSafe.  Follow the instructions.  When you see ‘0Auth2 access is granted’ message the connection is established and you can close the browser window.

4. Tell us in which portal group you want MyDocSafe to publish documents and file signed documents

  1. Open MyDocSafe -> Company Settings -> Integrations -> Outlook -> choose a Portal Group and default folders (if you do not have any, you should first create a Portal Group and Default Folders).

  2. Click ‘Save’

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Final notes

  1. Ignore the ‘Access Token’ field – it is not required for Microsoft Outlook

 

Our Microsoft Marketplace listing is here.