Use Case

Practice Management

One Platform for Tasks, Time, Teams and Clients

Running a modern practice means juggling deadlines, client queries, compliance work and internal collaboration - often across multiple tools.

MyDocSafe Practice Management brings everything together in one secure environment: tasks, timesheets, timers, client collaboration, team communication and workflow automation - fully integrated with your client portal.

No more scattered emails. No more missed deadlines. No more chasing information.

Designed for Busy Firms

Whether you are a growing accounting practice, tax adviser, legal team or consultancy, MyDocSafe helps you:

  • Manage all tasks in one place
  • Track billable and non-billable time
  • Assign work to team members or clients
  • Communicate securely within tasks
  • Standardise recurring workflows
  • Reduce internal email noise
  • Increase accountability and visibility

Core Features

Task Management That Works the Way You Do

Create, prioritise and track tasks across your entire firm.

  • Task lists by client, project or internal department
  • Status tracking and due dates
  • Task dependencies
  • File attachments and document links
  • Audit trail and activity history

Every task lives inside your secure MyDocSafe environment - connected to the right client and the right documents.

Assign Tasks to Clients or Team Members

Delegate clearly and confidently.

  • Assign tasks to staff members
  • Assign tasks directly to clients
  • Set deadlines and priorities
  • Control visibility and permissions
  • Track completion in real time

Clients see exactly what they need to do inside their portal - no more chasing via email.

Team Communication with @Mentions

Collaborate without leaving the task.

  • Comment directly inside tasks
  • Use @mentions to notify colleagues
  • Keep discussions linked to specific jobs
  • Maintain a permanent conversation history

Internal and client communications stay organised and contextual - not buried in inboxes.

Smart Notifications

Never miss a deadline again.

  • Real-time task notifications
  • Alerts for mentions and comments
  • Client completion notifications
  • Deadline reminders

Your team stays informed without constant manual follow-ups.

Timesheets and Built-in Timers

Track time effortlessly.

  • Start and stop timers within tasks
  • Log manual time entries
  • Separate billable and non-billable hours
  • Generate time reports
  • Improve billing accuracy

Because tasks and time tracking are connected, reporting becomes simple and reliable.

Task Templates and Workflow Automation

Standardise recurring processes.

  • Create task templates for common jobs (for example: tax returns, onboarding, payroll runs)
  • Predefine task sequences
  • Assign default team members
  • Set automatic deadlines
  • Reuse across clients

This ensures consistency across the firm and reduces onboarding time for new staff.

Built for Client-Facing Practices

Unlike standalone task apps, MyDocSafe integrates practice management directly with:

  • Secure client portals
  • E-signatures
  • Document storage
  • Workflow automation
  • Compliance processes

Everything happens in one secure ecosystem - reducing risk and increasing efficiency.

Benefits for Your Firm

  • Greater visibility - Know who is working on what at any moment
  • Faster turnaround - Clear accountability speeds up delivery
  • Better client experience - Structured, secure collaboration
  • Reduced admin overhead - Templates and automation eliminate repetition
  • Improved profitability - Accurate time tracking supports better billing

Replace Multiple Tools with One Secure Platform

Stop switching between:

  • Email
  • Spreadsheets
  • Time tracking apps
  • Task boards
  • Messaging tools

MyDocSafe consolidates your workflow into one professional, secure environment designed for regulated industries.

Ready to Streamline Your Practice?

Discover how MyDocSafe Practice Management can transform the way your firm works.

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